ALD Automotive and privacy
ALD Ukraine is a provider of mobility services, including operational vehicle leasing, fleet management and remarketing activities. This privacy policy explains our practices regarding the personal data of users of our www.aldcarmarket.com and www.shop.aldcarmarket.com ("you").
We respect your privacy and therefore we process your personal data in accordance with the Law of Ukraine “On Data Protection” (“Data Protection Law”)other applicable laws and regulations in the field of data privacy, personal data protection and this Privacy Policy.
1. General principles
ALD Ukraine understands your concerns regarding the confidentiality of your personal information. Below we describe how we acquire and use that information and outline your rights. Please read this carefully, so that the process is as fair, transparent and secure as possible.
The following principles are central to how we process your personal information:
Transparency and fairness: When we collect and process your personal information, we inform you as to who collects and receives these data, and the reasons for this. When required by law, we always seek your prior consent (e.g., before sending any direct marketing material). We never use your personal information for purposes that are incompatible with the purposes outlined here.
Legitimacy: ALD Ukraine does not collect or process personal information without a lawful reason. We use your personal information only for appropriate business purposes (e.g., to provide services, manage relationships with customers, and perform accurate invoicing, or for marketing activities, profiling to better serve customers, to conduct satisfaction surveys or draft reports and comply with our legal obligations).
Minimization: We only collect the personal information strictly necessary for data processing, as set out in this document. We do not collect sensitive information. We take all reasonable measures to ensure that your personal data on record is accurate, complete and up to date.
Privacy: We endeavor to ensure privacy when implementing personal data processing. To this end we also carry out privacy impact assessments to ensure that our safeguards are appropriate and that your information is protected.
2. About us
ALD Ukraine is the data controller of your personal data.
Our contact details :
8, Novokostiantynivska str. (1, Korabelna str.)
04080, Kyiv, Ukraine
E-mail : aldcarmarket.ua@aldautomotive.com
3. How long do we keep your personal information
Personal data is kept by ALD Ukraine, in an active base, for the time necessary to achieve the objective pursued at the time of their collection.
The retention period is therefore initially set by ALD Ukraine according to the operational needs necessary for the execution of each contract and taking into consideration any recommendations of the local Data protection authority.
However, certain longer retention periods may result from legislative and regulatory texts. Some laws also require that documents/information containing personal data be retained for a specific period of time for evidentiary purposes or in anticipation of possible litigation until the action in question is time-barred. For example, in commercial matters for accountability documents, obligations are in principle prescribed by five years if they are not subject to special prescriptions. ALD is therefore obliged to keep certain personal data beyond the execution of the contracts, even though it no longer has any use for them, in the form of so-called intermediate archives.
At the end of these periods, the personal data is:
Anonymized; and/or
Purged
4. Who ALD Ukraine may share your personal data with
In principle, we do not share your data with third parties. However, as part of the execution of the contract, we may share company information and personal data with ALD’s / SG Groups in order to streamline the KYC process.
5. Your rights
In order to protect data subjects concerned by the processing of personal data, the Data Protection Law has implemented in Article 8 rights which the ALD Ukraine is fully complies with.
6. Security and data storage
ALD Ukraine protects your data through technical and organizational security measures, including:
- Up-to-date policies and work instructions and regular verification of compliance;
- Segregation of duties and roles, so that our employees only have access to your personal data if it is necessary for their function and role;
- Effective training of our employees on the rules, issues and risks involved;
- Physical security of the premises where we process your personal data (e.g. access control and video surveillance cameras);
- Numerous IT security measures (secure servers, firewalls and encryption).
Only those teams and employees who need to know your information within our company can access it. ALD Ukraine makes sure to implement administration rights and policies within our company, and we take all measures to ensure that employees, advisers, and service providers keep your files confidential.
7. Cookies Policy & Websites
ALD Ukraine may collect data via cookies to improve the user's browsing experience. Cookies are used, among other tracers, to store preferences and settings in order to save time, enable login, combat fraud, analyze the performance of the website and the services provided by the renter, and compile visit statistics.
For more details you can consult our Cookie policy by following this link:
https://www.aldcarmarket.com/cookiepolicy/
8. Updates of this Privacy Policy
We may modify this Privacy Policy periodically to be compliant with any new regulations, so please review it regularly. If we change this Privacy Policy, we shall notify you by means of providing a notice on our website homepage. This Notice was last amended on April 15th 2022.
9. How to contact us
To exercise the rights set out in the article 8 at any time, please send us a letter or an email or contact your local ALD Ukraine Data Protection Officer to the following address: aldcarmarket.ua@aldautomotive.com and we will handle your request.